Maletis Beverage

Virtual Assistant

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Job Description


Virtual Assistant
Maletis Beverage
Job Description
Founded in 1935 by Chris Maletis Senior, Maletis Beverage is a locally owned and operated distributor of domestic, craft and import beers. The company also distributes a world-renowned portfolio of cider, wine, champagne, mead and sake, as well as an extensive portfolio of non-alcoholic products.
Since 2000, Rob Maletis has continued to grow Maletis Beverage while also keeping the company true to the principles established by his grandfather and father. Under his guidance, Maletis Beverage has grown into one of the largest beverage distributors in the Pacific Northwest, leading the industry in service, quality products and customer satisfaction.
Maletis Beverage employs approximately 400 of the finest people in the beverage industry that uphold the company’s mission statement: “Leading the industry with quality products, teamwork and customer satisfaction.”
We are looking for a competent Virtual Executive Administrative Assistant in California and Tennessee and Texas to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to executive’s working life and communication.
Responsibilities
Act as the point of contact between the executives and internal/external clients
Undertake the tasks of receiving calls, take messages and routing correspondence
Handle requests and queries appropriately
Maintain diary, arrange meetings and appointments and provide reminders
Make travel arrangements
Take dictation and minutes and accurately enter data
Monitor office supplies and research advantageous deals or suppliers
Produce reports, presentations and briefs
Develop and carry out an efficient documentation and filing system
REQUIREMENTS
Proven experience as an Executive Administrative Assistant, Senior Executive Assistant or in other secretarial position
Full comprehension of office management systems and procedures
Excellent knowledge of MS Office
Proficiency in English
Exemplary planning and time management skills
Up-to-date with advancements in office gadgets and applications
Ability to multitask and prioritize daily workload
High level verbal and written communications skills
Discretion and confidentiality
Mario Molony
DIRECTOR,HUMAN RESOURCES/DISTRICT MANAGER
Maletis Beverage




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